TL;DR: The Medicare GUIDE program is reimbursing non-medical home care for the first time ever — and your agency doesn't need to be Medicare-certified to participate. By partnering with an enrolled Participant like Pocket RN, you can receive Medicare-funded referrals for 72 hours of annual respite care per eligible dementia patient. Those hours act as a gateway to longer-term private-pay relationships. Here's how it works and how to get started.
For decades, private duty home care agencies have relied primarily on private pay clients, long-term care insurance, or Medicaid waiver programs. Traditional Medicare has famously never reimbursed for non-medical home care — until now.
In a recent episode of the Home Care Strategy Lab — widely regarded as the must-listen podcast for the private duty home care community — Jenna Morgenstern-Gaines, CEO and Co-Founder of Pocket RN, broke down the mechanics of the new Medicare GUIDE program. This innovative model is not just a lifeline for family caregivers of dementia patients; it's an unprecedented opportunity for home care agencies to tap into a completely new referral source backed by direct Medicare reimbursement.
Here's what your agency needs to know about the GUIDE program and why it's time to get involved.
The Medicare GUIDE (Guiding an Improved Dementia Experience) program is an 8-year initiative designed to support dementia patients and their family caregivers with the goal of keeping families healthy at home for longer.
The program operates through a two-tier structure:
Once enrolled, eligible families receive an allocation of 72 hours of respite care per year, delivered in 4-hour increments. The Participant (e.g., Pocket RN) pays your agency directly to deliver these hours.
While 72 hours may seem like a modest starting point, it acts as a powerful gateway. For many families, this is their first time experiencing professional home care. Once they see the value of your caregivers, this initial Medicare-subsidized relationship frequently blossoms into broader, private-pay services as the patient's dementia progresses and their needs increase.
For your existing private-pay clients, this allocation can serve as a supplemental "top-up," allowing them to increase their weekly hours without added out-of-pocket costs.
The GUIDE program is a massive engine for new client acquisition. In late 2023 and early 2024, Medicare sent letters to approximately one million potentially eligible beneficiaries. Participants like Pocket RN are fielding calls daily from families actively seeking care, and they use a round-robin system to dispatch referrals to their local Partner Organizations.
Agencies that adopt the GUIDE program early are also positioning themselves as dementia care experts. Becoming a Partner Organization gives your agency a distinct competitive advantage — a "foot in the door" to build new referral relationships with hospitals, memory care facilities, and local healthcare providers.
To qualify for GUIDE, the client must have a dementia diagnosis and be enrolled in Traditional (Straight) Medicare
Perhaps the most exciting aspect of the GUIDE program is its long-term implication. Medicare is reimbursing traditional home care for the first time to validate that in-home care combined with clinical support is the winning formula for reducing the total cost of care. By participating in GUIDE today, your agency is helping gather the data and outcomes necessary to prove this model — ultimately paving the way for home care to become a standard, reimbursable benefit for tens of millions of older adults under Medicare.
The agencies that move early won't just benefit from new referrals today. They'll be the ones who shaped the future of the industry.
Subscribe to Home Care Heroes and Day Service Stars — Ankota's podcast where we spotlight the people, programs, and innovations transforming home care and day services. [Listen to the latest episode here]
Does my agency need to be Medicare-certified to participate in GUIDE? No. Your agency does not need Medicare certification. You partner with an enrolled Participant (like Pocket RN) who handles all Medicare billing. You simply go through a background check process that takes about 10 to 14 weeks.
How many hours of care does each client receive? Each eligible family receives 72 hours of respite care per year, delivered in 4-hour increments. The Participant pays your agency directly for those hours.
Are Medicare Advantage patients eligible? Not currently. The GUIDE program is limited to beneficiaries enrolled in Traditional (Straight) Medicare Parts A and B — those who carry the classic red, white, and blue Medicare card.
How does my agency actually receive referrals? Participants like Pocket RN receive inbound inquiries from eligible families (Medicare sent letters to roughly one million beneficiaries) and distribute referrals to local Partner Organizations on a round-robin basis.
Can GUIDE hours supplement an existing private-pay client's care? Yes. For clients who already receive private-pay services, the 72 GUIDE hours can act as a "top-up," increasing their weekly care hours without additional out-of-pocket expense.
How long will the GUIDE program last? The program is an 8-year Medicare initiative. Its purpose is to gather data proving that in-home care combined with clinical support reduces overall healthcare costs — with the long-term goal of making home care a standard Medicare benefit.
Ankota's mission is to enable the Heroes who keep older and disabled people living at home to focus on care because we take care of the tech. If you need software for home care, EVV, I/DD Services, Self-Direction FMS, Adult Day Care centers, or Caregiver Recruiting, please Contact Ankota.
And if you're ready to see how the most innovative agencies are using AI to empower their caregivers and automate the rest, meet your new companion at www.kota.care.